Tectonix – Procurement

Usage Instructions

Streamline your procurement lifecycle directly within Autodesk Construction Cloud.

Quick Start

• Login: Sign in using your Autodesk ID (SSO).
• Hub Selection: Choose your target ACC hub to sync context.
• Project Sync: Import active projects from ACC into BIMGOAI.
• User Mapping: Map ACC users to BIMGOAI roles (Admin, Tender User).
• Create Package: Launch your first tender package.

Core Workflows

Procurement Strategy

• Dashboard Overview: Track active tenders and pending submissions across projects.
• Tender Event Schedule (TES): Define and manage procurement timelines and milestones.
• Package Creation: Generate tender packages with specific scopes and requirements.
• Document Sync: Select files directly from ACC Docs to attach to tender packages.

Tender Management

• Bidder Invitation: Invite vendors and assign them to specific packages.
• Submission Tracking: Monitor vendor upload status in real time.
• Review & Award: Evaluate submissions and manage the awarding process.
• Activity Logging: View detailed audit trails of all user actions.

Role-Based Workflows

Hub & Project Admins

• System Configuration: Manage hub settings and project integrations.
• User Management: Control access levels (App Admin, Project Admin, Tender User).
• Master Schedule: Oversee the Tender Event Schedule (TES) for all packages.
• Approval Workflows: Review and approve tender documentation before release.

Procurement Managers

• Package Execution: Manage the day-to-day tender process.
• Vendor Communication: Handle inquiries and clarifications.
• Document Control: Ensure correct file versions are synced from ACC.

Tender Users (Vendors)

• Secure Portal: Access assigned tender packages via a dedicated interface.
• Requirement Review: Download specifications and project documents.
• Submission Upload: Securely upload bids and required documentation.

ACC Integration

• Single Sign-On: Seamless authentication via Autodesk Construction Cloud.
• Document Bridge: Direct access to files stored in ACC Build and Docs.
• Project Mirroring: Automatic synchronization of project lists and details.
• User Sync: Import team members directly from your ACC hub directory.

Advanced Features

Automation & Control

• Status Automation: Automatic status updates based on timeline triggers.
• Permission Gates: Strict access control ensuring vendors only see their assigned packages.
• Audit History: Comprehensive logs for compliance and transparency.
• Bulk Tools: Efficiently manage multiple tender packages simultaneously.

Support & Help

• Email Support: support@tectonixai.com
• Documentation: Access user guides within the application.
• Updates: Regular feature enhancements compatible with ACC APIs.

System Requirements

• Autodesk Construction Cloud account (Build or Docs subscription)
• Active internet connection
• Modern web browser (Chrome, Edge, Firefox, or Safari)